Services | Top Virtual — Remote Legal Staffing

Core Service

Paralegal Support

Our trained paralegals handle the research, drafting, and case management that keeps your practice running — so your attorneys can focus on advocacy and client relationships.

Legal research and case law analysis
Document drafting and preparation
Case management and file organization
Court filing preparation and tracking
Contract review and summarization
Discovery support and document review
Client communication and follow-up

Paralegal Support

Experienced paralegals trained in common law research, legal drafting, and case management systems.

Starting at $12/hr USD

Core Service

Legal Admin & Virtual Assistants

Your attorneys shouldn't be managing calendars and answering intake calls. Our legal admin VAs handle the operational side of your firm with precision and confidentiality.

Calendar and schedule management
Client intake and onboarding
Email correspondence and filtering
CRM and practice management software
Appointment scheduling and reminders
Travel and meeting coordination
Document formatting and proofreading

Legal Admin & VA

Experienced virtual assistants familiar with Clio, MyCase, PracticePanther, and other legal practice management tools.

Starting at $12/hr USD

Core Service

Bookkeeping for Law Firms

Law firm finances require specialized knowledge — trust accounting, IOLTA compliance, and meticulous record-keeping. Our bookkeepers are trained specifically for legal practices.

Trust accounting and IOLTA compliance
Accounts payable and receivable
Client billing and invoicing
Expense tracking and categorization
Bank and credit card reconciliation
Financial reporting (P&L, balance sheets)
QuickBooks, Xero, and FreshBooks management

Law Firm Bookkeeping

Bookkeepers trained in trust accounting, IOLTA compliance, and legal billing workflows.

Starting at $12/hr USD

⚖ Know the Difference: Legal Roles Explained

These roles are commonly confused. Here's exactly what each one does — and doesn't do.

Role	What They DO	What They DON'T Do	Confused With
Paralegal	Legal research & case analysis Draft motions, briefs, contracts Case management & strategy support Discovery & document review Client interviews & depositions prep	Give legal advice to clients Represent clients in court Set legal fees or sign court docs Make strategic legal decisions	Legal Assistant, Legal Secretary
Legal Admin / VA	Calendar & schedule management Client intake & onboarding calls Email filtering & correspondence Document formatting & filing CRM & practice management data entry	Legal research or case analysis Draft legal documents (motions, contracts) Interpret or advise on legal matters Prepare court filings independently	Paralegal, Executive Assistant
Law Firm Bookkeeper	Trust accounting & IOLTA compliance Accounts payable/receivable Bank reconciliation & expense tracking Invoice generation & client billing Monthly financial statements	Tax preparation or filing Financial planning or investment advice Audit preparation (CPA territory) Payroll tax calculations for your firm	Accountant, Accounting Clerk

Key distinction: Paralegals do substantive legal work that an attorney would otherwise do themselves. Legal Admins handle the operational/administrative side. Bookkeepers record and organize financial data — they don't analyze it or give tax advice (that's an accountant's job).

Business Support

Executive / Administrative Assistant

A remote right hand for busy professionals. Manages your calendar, communications, travel, and daily operations so you can focus on high-value work.

Complex calendar management across timezones
Email inbox management (triage, draft, respond)
Travel booking and itinerary management
Meeting preparation (agendas, notes, follow-ups)
Personal task management and errands coordination
Gatekeeping — screening calls and requests
Project coordination and deadline tracking

Does NOT: Make strategic business decisions, sign documents on your behalf, handle confidential financial transactions, or manage other employees (that's an office manager).

Executive Assistant

High-level support for busy executives, attorneys, and business owners.

Starting at $12/hr USD

Marketing

Social Media Management

Build your firm's online presence without lifting a finger. From content calendars to post creation to community engagement — we handle your social media end to end.

Content calendar creation (monthly plans)
Post writing — captions, hashtags, CTAs
Graphic creation for posts (Canva, Photoshop)
Scheduling and publishing (Buffer, Hootsuite, Meta)
Community engagement — responding to comments and DMs
Monthly analytics reports and recommendations
Platform management: Instagram, Facebook, LinkedIn, TikTok, X

Does NOT: Run paid advertising campaigns (that's a media buyer/PPC specialist), create video production (filming/editing — that's a videographer), or develop overall marketing strategy (that's a marketing consultant).

Social Media Manager

Content creation, scheduling, engagement, and analytics across all major platforms.

Starting at $12/hr USD

Operations

Data Entry & Database Management

Accurate, fast, and reliable data entry. From CRM updates to spreadsheet management to document digitization — we keep your data clean and organized.

CRM data entry and cleanup (HubSpot, Salesforce, Clio)
Spreadsheet creation and management (Excel, Google Sheets)
Contact list building and verification
Document scanning and digitization
Database migration between platforms
Inventory tracking and updates
Form processing and data extraction from PDFs

Does NOT: Analyze data or create business intelligence reports (that's a data analyst), build databases or custom software (that's a developer), or make decisions based on the data (that's management).

Data Entry Specialist

99.5%+ accuracy rate. Experienced with all major CRM and database platforms.

Starting at $12/hr USD

Marketing

Content Writing & Blog Management

SEO-optimized articles, blog posts, newsletters, and website copy that attract organic traffic and position your firm as an authority.

Blog article writing (500-2000+ words, SEO-optimized)
Website copy and landing page content
Email newsletter drafting and formatting
Case study and white paper writing
Social media caption writing
Proofreading and editing existing content
WordPress publishing and blog management

Does NOT: Create overall content strategy (that's a content strategist/marketing director), produce video scripts or podcasts (that's a media producer), or guarantee SEO rankings (that's an SEO specialist — we write SEO-friendly content, but rankings depend on many factors).

Content Writer

SEO-trained writers fluent in English. Blog posts, articles, newsletters, and web copy.

Starting at $12/hr USD

Creative

Graphic Design

Professional designs for your brand — social media graphics, presentations, flyers, infographics, and marketing materials. No design degree needed on your end.

Social media graphics (posts, stories, covers)
Presentation decks (PowerPoint, Google Slides)
Flyers, brochures, and marketing materials
Infographics and data visualizations
Business cards and letterheads
Basic brand identity (logo refinement, color guides)
Tools: Canva, Adobe Photoshop, Illustrator, Figma

Does NOT: Build websites or code (that's a web developer), create motion graphics or video editing (that's a video editor), or develop full brand strategy from scratch (that's a branding agency). Our designers create static visual assets.

Graphic Designer

Canva Pro and Adobe-certified designers for all your visual needs.

Starting at $12/hr USD

Client Relations

Customer Service & Client Support

Professional, empathetic, English-fluent support for your clients — via email, phone, chat, or ticketing system. First impressions matter; we make them count.

Email and chat support (Zendesk, Freshdesk, Intercom)
Phone support and call handling
Client follow-ups and satisfaction check-ins
FAQ management and knowledge base maintenance
Complaint handling and escalation
Order processing and status updates
Appointment booking and confirmation calls

Does NOT: Make refund or credit decisions without authorization (that's management), provide technical support for software products (that's tech support), or handle legal inquiries from clients (that's your legal team).

Customer Service Rep

Neutral-accent English speakers trained in professional client communication.

Starting at $12/hr USD

Intelligence

Research & Analysis

Thorough, well-organized research — whether it's market research, competitor analysis, industry reports, or academic/legal research. We find it, organize it, and present it clearly.

Market research and industry analysis
Competitor analysis and benchmarking
Legal research (case law, statutes, regulations)
Lead list building and prospect research
Grant and funding opportunity research
Data compilation from multiple sources into reports
Internet research and fact-checking

Does NOT: Provide legal opinions or interpretations (that's an attorney), make business strategy recommendations (that's a consultant), or conduct primary research like surveys or interviews (we can compile existing data, not generate new data).

Research Assistant

Detailed, accurate research with clear presentation. Legal, market, and general research.

Starting at $12/hr USD

Real Estate

Real Estate Virtual Assistant

Handle the admin side of real estate so agents can focus on closing deals. From listing management to lead follow-ups to transaction coordination.

MLS listing management and updates
Lead follow-up calls, texts, and emails
CRM management (Follow Up Boss, KvCORE, Sierra)
Transaction coordination and paperwork
Showing scheduling and confirmation
Comparative Market Analysis (CMA) preparation
Social media marketing for listings
Open house coordination and marketing

Does NOT: Show properties in person, negotiate deals, provide real estate legal advice, sign contracts on behalf of agents, or hold a real estate license.

Real Estate VA

Experienced with MLS, CRM platforms, and the full real estate transaction lifecycle.

Starting at $12/hr USD

Real Estate

Property Management Assistant

Keep your rental properties running smoothly without being on call 24/7. Tenant communication, maintenance coordination, rent tracking — all handled remotely.

Tenant screening and application processing
Rent collection tracking and reminders
Maintenance request coordination with vendors
Lease preparation and renewal processing
Tenant communication (email, phone, portal)
Vacancy marketing and listing management
Monthly owner reports and financial summaries
Move-in/move-out inspection scheduling

Does NOT: Physically inspect properties, handle in-person emergencies, sign leases on your behalf, make legal decisions about evictions (that's your attorney), or perform maintenance work.

Property Management VA

Experienced with AppFolio, Buildium, Rent Manager, and tenant communication.

Starting at $12/hr USD

Human Resources

HR & Recruitment Assistant

Streamline your hiring process and HR admin. From job postings to resume screening to onboarding — without hiring a full HR department.

Job posting creation and distribution (Indeed, LinkedIn, etc.)
Resume screening and shortlisting
Interview scheduling and candidate communication
Reference checks and background check coordination
Onboarding paperwork and new hire setup
Employee record management and filing
Leave tracking and attendance management
HR policy document maintenance

Does NOT: Make hiring decisions (that's management), handle terminations or disciplinary actions, provide employment law advice, manage payroll taxes, or conduct performance reviews.

HR & Recruitment VA

Experienced with ATS platforms (Greenhouse, Lever, BambooHR, Workday).

Starting at $12/hr USD

E-Commerce

E-Commerce Assistant

Keep your online store running smoothly. Product listings, order management, customer inquiries, and inventory tracking — all at $12/hr.

Product listing creation and optimization (titles, descriptions, images)
Order processing and fulfillment tracking
Inventory management and stock level monitoring
Customer inquiry handling (email, chat)
Returns and refund processing
Review management and response
Competitor price monitoring
Platform management: Shopify, Amazon, Etsy, WooCommerce

Does NOT: Run paid advertising (PPC/Facebook Ads — that's a media buyer), develop product strategy, handle warehouse operations, or build custom Shopify themes (that's a developer).

E-Commerce VA

Shopify, Amazon Seller Central, Etsy, and WooCommerce certified.

Starting at $12/hr USD

Front Office

Virtual Receptionist

A professional, friendly voice for your business — answering calls, routing messages, booking appointments, and making great first impressions. Remotely.

Inbound call answering with custom greeting
Message taking and routing to the right person
Appointment booking and confirmation
Call screening and prioritization
Client intake form completion (over the phone)
Voicemail management and transcription
After-hours call coverage (optional)

Does NOT: Handle in-person visitor reception, manage physical mail, provide legal/medical/financial advice over the phone, or make outbound sales calls (that's a sales rep).

Virtual Receptionist

Neutral-accent English. Professional phone manner. VOIP-equipped.

Starting at $12/hr USD

Operations

Project Coordinator

Keep projects on track, teams aligned, and deadlines met. Task management, status reporting, and team communication — all organized in one place.

Task creation, assignment, and tracking (Asana, Monday, Trello, ClickUp)
Deadline monitoring and proactive reminders
Team communication and status collection
Weekly/monthly status reports and dashboards
Meeting scheduling and agenda preparation
Document organization and version control
Resource allocation tracking

Does NOT: Make project scope decisions (that's the project manager/owner), manage budgets or P&L, lead teams or give performance feedback, or define project strategy.

Project Coordinator

Asana, Monday.com, Trello, ClickUp, and Notion certified.

Starting at $12/hr USD

Documentation

Transcription Services

Accurate, fast transcription of audio and video — meetings, depositions, podcasts, interviews, and more. Human accuracy that AI can't match for specialized content.

Meeting and conference call transcription
Legal transcription (depositions, hearings, dictation)
Podcast and video transcription
Medical transcription (basic — non-certified)
Interview transcription for research
Timestamped and speaker-identified formatting
Subtitle/caption file creation (SRT format)

Does NOT: Provide certified legal transcripts (that requires a court reporter), translate between languages (that's a translator), or interpret/summarize content (they transcribe verbatim).

Transcriptionist

99%+ accuracy. Fast turnaround. Legal and general transcription experience.

Starting at $12/hr USD

Marketing

Email Marketing Specialist

Build and nurture your email list with professional campaigns. Newsletters, drip sequences, and promotional blasts — all designed to convert.

Newsletter design and writing
Email campaign setup (Mailchimp, ConvertKit, ActiveCampaign)
Drip sequence / automation workflow creation
List segmentation and management
A/B testing subject lines and content
Campaign analytics and performance reporting
Opt-in form and landing page setup
List hygiene — cleaning bounces, unsubscribes, inactive

Does NOT: Develop overall marketing strategy (that's a marketing director), run paid ads or PPC (that's a media buyer), or create brand messaging from scratch (that's a copywriter/brand strategist).

Email Marketing VA

Mailchimp, ConvertKit, ActiveCampaign, and HubSpot certified.

Starting at $12/hr USD

Sales Support

Lead Generation Specialist

Fill your sales pipeline with qualified prospects. Research, outreach, and follow-up — so your sales team only talks to people who are ready to buy.

Prospect research and list building
LinkedIn outreach and connection requests
Cold email campaigns (initial outreach + follow-ups)
CRM data entry and pipeline management
Lead qualification and scoring
Appointment setting for sales team
Database enrichment (finding emails, phone numbers, company info)

Does NOT: Close deals or negotiate pricing (that's a sales rep), create sales strategy (that's a sales director), run paid ad campaigns, or provide consulting services.

Lead Gen Specialist

LinkedIn Sales Navigator, Apollo, Hunter.io, and CRM-certified.

Starting at $12/hr USD

Tech Support

WordPress & Website Manager

Keep your website updated, secure, and running fast — without hiring a full-time developer. Content updates, plugin management, and basic troubleshooting.

Content updates (pages, blog posts, images)
Plugin and theme updates and compatibility checks
Basic SEO optimization (meta tags, alt text, sitemap)
Website backup and security monitoring
Speed optimization (caching, image compression)
Form and contact page management
Google Analytics and Search Console monitoring
Minor design tweaks and layout adjustments

Does NOT: Build custom websites from scratch (that's a web developer), create custom plugins or themes, perform advanced server administration, or do full redesigns.

WordPress Manager

WordPress, Elementor, WooCommerce, Yoast SEO, and Google Analytics experience.

Starting at $12/hr USD

Healthcare

Medical / Healthcare VA

Administrative support for clinics, dental offices, and healthcare providers. Appointment scheduling, patient follow-ups, insurance verification, and EHR data entry.

Patient appointment scheduling and reminders
Insurance verification and pre-authorization
EHR/EMR data entry (basic — non-clinical)
Patient follow-up calls and satisfaction surveys
Referral coordination between providers
Medical billing support (CPT/ICD coding assistance)
Prescription refill request processing

Does NOT: Provide medical advice or diagnosis, access controlled substance records, perform clinical tasks, make treatment decisions, or serve as a licensed medical professional.

Medical VA

HIPAA-aware. Experienced with EHR systems and medical terminology.

Starting at $12/hr USD

Finance

Accounts Payable / Receivable Clerk

Specialized in one side of the books. AP clerks manage outgoing payments; AR clerks manage incoming revenue. More focused than a general bookkeeper.

AP: Invoice processing, vendor payment scheduling, purchase order matching
AP: Expense report review and approval routing
AR: Invoice generation and sending to clients
AR: Payment tracking and follow-up on overdue accounts
AR: Aging report preparation and collections calls
Both: Data entry into accounting software (QuickBooks, Xero)
Both: Monthly reconciliation and discrepancy resolution

Does NOT: Prepare tax returns, perform financial analysis, create budgets, or provide CFO-level strategic financial guidance. For full-scope bookkeeping, see our Law Firm Bookkeeper service.

AP/AR Clerk

Specialized in payables or receivables. QuickBooks, Xero, and NetSuite.

Starting at $12/hr USD

Admin

Travel Coordinator

Business travel planning, booking, and logistics — flights, hotels, ground transport, visas, and detailed itineraries. So you just show up.

Flight and hotel research and booking
Detailed itinerary creation with confirmations
Ground transportation arrangements
Visa and travel document assistance
Travel expense tracking and reporting
Loyalty program management (points, upgrades)
Trip changes, cancellations, and rebooking

Does NOT: Accompany travelers, handle emergency travel insurance claims (that's the insurance company), or negotiate corporate travel contracts (that's a travel agency).

Travel Coordinator

Expert in booking platforms, loyalty programs, and multi-city itineraries.

Starting at $12/hr USD

Creative

Podcast & Video Editor

Professional editing for your content — podcasts, YouTube videos, social media clips, and webinar recordings. Raw footage in, polished content out.

Podcast audio editing (noise removal, leveling, mixing)
Video editing (cuts, transitions, text overlays, color correction)
YouTube video optimization (thumbnails, end screens, chapters)
Short-form content creation (Reels, TikToks, Shorts from long-form)
Show notes and episode descriptions
Subtitle and caption creation
Tools: Adobe Premiere, DaVinci Resolve, Final Cut, Audacity, Descript

Does NOT: Film or record content (that's a videographer/podcaster), create motion graphics or 3D animation (that's a motion designer), develop content strategy, or manage distribution channels.

Video & Podcast Editor

Adobe Premiere, DaVinci Resolve, and Descript certified. Fast turnaround.

Starting at $12/hr USD

Operations

Inventory & Supply Chain VA

Track stock levels, manage purchase orders, coordinate with vendors, and prevent stockouts — all remotely. Ideal for e-commerce, retail, and manufacturing.

Inventory level monitoring and reorder alerts
Purchase order creation and tracking
Vendor communication and follow-up
Shipping and logistics coordination
Stock reconciliation and discrepancy reports
Product catalog management and SKU organization
Tools: TradeGecko, Cin7, Ordoro, ShipStation, NetSuite

Does NOT: Physically handle inventory, manage warehouse operations, negotiate supplier contracts (that's procurement), or forecast demand (that's a supply chain analyst).

Inventory VA

Experienced with inventory management platforms and vendor coordination.

Starting at $12/hr USD

Quality

QA & Proofreading Specialist

A second pair of eyes on everything your business produces. Documents, emails, websites, marketing materials — reviewed for errors, consistency, and brand voice.

Document proofreading (grammar, spelling, punctuation)
Formatting consistency checks across all materials
Brand voice and style guide compliance
Legal document review for formatting errors (not legal content)
Website content audit for typos and broken links
Email and marketing material review before sending
Data accuracy verification (cross-checking numbers, dates, names)

Does NOT: Rewrite or create content (that's a writer), provide legal review or opinions, perform substantive editing (restructuring arguments or flow), or do translation.

QA / Proofreader

Eagle-eyed detail. Perfect for law firms, publishers, and content-heavy businesses.

Starting at $12/hr USD

Insurance

Insurance Virtual Assistant

Admin support for insurance agencies and brokerages. Policy management, claims processing, client follow-ups, and quoting — freeing up agents to sell.

Policy renewal tracking and reminders
Claims intake and initial processing
Client follow-up calls and email communication
Quote preparation and comparison assistance
Certificate of insurance (COI) preparation
CRM and agency management system updates (AMS360, HawkSoft)
Document collection and application processing
Lead follow-up and appointment setting for agents

Does NOT: Sell or bind insurance policies (requires a license), provide coverage advice, adjust claims, or make underwriting decisions. All licensed activities remain with your licensed agents.

Insurance VA

Experienced with AMS360, HawkSoft, Applied Epic, and insurance workflows.

Starting at $12/hr USD

💡 Know the Difference: Business Roles Explained

These business support roles are often confused. Here's a clear breakdown.

Role	Primary Focus	Key Difference
Executive Assistant	Supports ONE person (CEO, partner, attorney). High-level, strategic, gatekeeping.	Proactive — anticipates needs before being asked. Handles confidential matters.
Admin / Virtual Assistant	Supports a team or department. Task-based, reactive, operational.	Executes assigned tasks. Handles volume — scheduling, data entry, filing.
Social Media Manager	Creates and publishes content. Manages community engagement.	NOT a marketer or ad buyer. Creates organic content, doesn't run paid campaigns.
Content Writer	Writes long-form content — blogs, articles, newsletters, web copy.	NOT a social media manager (writes posts but doesn't manage accounts) or copywriter (conversion-focused sales copy is a separate specialty).
Graphic Designer	Creates static visual assets — graphics, flyers, presentations.	NOT a web developer (doesn't code) or video editor (static, not motion).
Data Entry Specialist	Inputs, cleans, and organizes data. Accuracy-focused.	NOT a data analyst (doesn't interpret data) or developer (doesn't build databases).
Customer Service Rep	Handles inbound client communications — email, phone, chat.	NOT a sales rep (doesn't close deals) or account manager (doesn't own relationships long-term).
Research Assistant	Finds, compiles, and organizes information from existing sources.	NOT a consultant (doesn't make recommendations) or analyst (doesn't create predictive models).

Not sure which role you need? Tell us the tasks you want done and we'll recommend the right role — or a combination. Many clients start with one VA and add specialized roles as they grow. Book a free consultation

Virtual Staffing Solutions

Paralegal Support

Paralegal Support

Legal Admin & Virtual Assistants

Legal Admin & VA

Bookkeeping for Law Firms

Law Firm Bookkeeping

⚖ Know the Difference: Legal Roles Explained

Beyond Legal — Full Business Support

Executive / Administrative Assistant

Executive Assistant

Social Media Management

Social Media Manager

Data Entry & Database Management

Data Entry Specialist

Content Writing & Blog Management

Content Writer

Graphic Design

Graphic Designer

Customer Service & Client Support

Customer Service Rep

Research & Analysis

Research Assistant

Industry-Specific Virtual Assistants

Real Estate Virtual Assistant

Real Estate VA

Property Management Assistant

Property Management VA

HR & Recruitment Assistant

HR & Recruitment VA

E-Commerce Assistant

E-Commerce VA

Virtual Receptionist

Virtual Receptionist

Operations & Coordination

Project Coordinator

Project Coordinator

Transcription Services

Transcriptionist

Email Marketing Specialist

Email Marketing VA

Lead Generation Specialist

Lead Gen Specialist

WordPress & Website Manager

WordPress Manager

Specialty & Niche Services

Medical / Healthcare VA

Medical VA

Accounts Payable / Receivable Clerk

AP/AR Clerk

Travel Coordinator

Travel Coordinator

Podcast & Video Editor

Video & Podcast Editor

Inventory & Supply Chain VA

Inventory VA

QA & Proofreading Specialist

QA / Proofreader

Insurance Virtual Assistant

Insurance VA

💡 Know the Difference: Business Roles Explained

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Your Remote Legal Team in 3 Steps

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